Senior Procurement Agent
- Aqueduct (Ozone Park), New York
- Security
- Regular Full Time
Title: Senior Procurement Agent
Employee Status: Regular Full Time
Work From Home Option: Hybrid - 2 Days/Week (40% Remote)
FLSA Status: Exempt
Job Overview:
Reports to the Senior Director of Procurement and works collaboratively with Procurement Operations; Legal staff; Business Owners and various other departments and stakeholders to lead the overall sourcing processes and to prepare and maintain high quality, consistent and accurate RFPs/RFQs/RFIs and other procurement documents. Offers expertise to materials planning negotiation, benchmarking and commodity management with vendors. Performs duties assigned by Senior Director of Procurement relative to daily procure to pay activity and individual projects in an independent manner independent of close supervision.
Essential Functions:
Essential Functions -The duties listed below are representative of the assignments performed by this position and are not intended to be all-inclusive:
• Ensure compliance with NYRA Procurement Department policies and procedures
• Assist Business Owners with scope development and procurement strategy
• Lead and facilitate sourcing events—RFPs, RFIs and RFQs;
• Analyze technical proposals and cost benefits
• Conducts Bids Openings and Chairs Assessment Committees
• Reviews documentation submitted in accordance with NYRA policy to determine responsiveness of proposals received;
• Reads / reviews contracts renewals or 3rd party agreements to identify opportunities for savings and negotiates best in class pricing with vendors.
• In collaboration with NYRA’s Legal Department, works to ensure that agreements conform to NYRA’s Terms & Conditions
• Participates on negotiation teams for contracts, leases and licensing arrangements
• Sources market pricing for material products and vendor services associated with NYRA’s operations
• Reviews vendor insurance policies to ensure they comply with NYRA’s requirements; Enters Insurance Documentation into NYRA’s Risk Management Application;
• Performs vendor reference checks; follow ups with vendors and visits vendor facilities, as warranted;
• Analyzes vendor performance and enters results within Vendor Performance Application;
• Maintains up-to-date automated records in ARIBA, SAP, Monday.com, BidNet and Agiloft for all vendors and suppliers, procurements, contracts, and agreements executed, including renewal and expiration dates.
• Develops new vendor relationships for NYRA
• Communicates with vendors, suppliers and Business Owners regarding pending procurements, service agreements, contracts, and other requisitions- including Quarterly Business Reviews
• Other duties as assigned by the Senior Director of Procurement.
Qualifications:
Education (minimum): Bachelor’s degree required; An advanced degree is an asset
Experience: Minimum of 5 Years working in a diverse procurement environment
Other Requirements:
• Must have excellent verbal, written and interpersonal communication skills.
• Strong work ethic with an ability to work in a fast-paced environment.
• Excellent organizational skills with the demonstrated ability to prioritize effectively.
• Demonstrates ability to handle and maintain confidential information.
• Ability to work in and facilitate the development of cross functional teams.
• Ability to work in proximity to equine livestock
Knowledge Required: Proficiency with Microsoft Office and Procurement software (e.g. SAP/ARIBA). The ability to adapt in a fast changing environment. Good understanding of contracts, pricing and industry standard procurement practices.
Summary of Physical Requirements and Work Environment:
N/A
Pay Range / Salary: $68k - $73k
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NYRA Competencies:
Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.
Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.
Innovates and adapts by seeking feedback to improve performance, introducing new ideas and solutions to advance the organization.
Shows Pride of Ownership by being accountable for your role and responsibilities, mentoring colleagues, maintaining transparency in all interactions, and sharing your success with everyone involved.
Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.
About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.
NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.
Visit us at NYRA.com to learn more!
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The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.
