Procurement Operations Assistant
- Aqueduct (Ozone Park), New York
- Finance/Accounting
- Temporary Full Time
Title: Procurement Operations Assistant
Employee Status: Temporary Full Time
Work From Home Option: Hybrid - 2 Days/Week (40% Remote)
FLSA Status: Non-Exempt
Job Overview:
Reporting to the Senior Director of Procurement, with the Procurment Operations Administrator as team lead: The Operations Assistant will undertake various customer service and support tasks. These include coverage of dedicated help desk inbox, data entry in SAP / Ariba system cloud based system, supplier enablement and telephone interactions with NYRA and external stakeholders. The candidate will communicate with suppliers along with different members of the Finance, Procurment and Accounting team to assist with procure-to-pay matters and other projects as they are assigned by the business.
Essential Functions:
Main job tasks and responsibilities include, but are not limited to:
• Provided administrative support to the Procurement Operations (“PO”) team.
• Monitor, review and direct incoming Ariba Support Requests to relevant (“PO”) staff
• Perform supplier enablement, including validating current supplier key information and assisting with setup in Ariba business network
• Assist with Accounting entries and purchase order changes as guided by Operations Administrator.
• Complete various customer support tasks related to the ongoing roll-out of the new ERP system as needed.
• Assist with accounts payable purchase order adjustments as needed
• Ad hoc data entry tasks
• Perform other duties as assigned by the Sr. Dir. Of Procurement, the Chief Financial Officer or their management delegate
Qualifications:
• Familiar with Office 365 programs
• Must be professional and comfortable in an office environment
• Willing to learn and ability to move to new projects
• Direct experience in an SAP, Ariba or other recognized ERP system is a plus.
EDUCATION Minimum High School diploma required; demonstrated progressive and continuous learning-including college enrollment,; continuation education or recognized certificate courses in business is a plus
Summary of Physical Requirements and Work Environment:
Mainly sitting
Pay Range / Salary:
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Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.
Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.
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Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.
About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.
NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.
Visit us at NYRA.com to learn more!
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The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.
