Horsemen's Bookkeeper Coordinator
- Aqueduct (Ozone Park), New York
- Finance/Accounting
- Regular Full Time
Title: Horsemen's Bookkeeper Coordinator
Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview:
Work with Horsemen’s Bookkeeper and Assistant Horsemen’s Bookkeeper to maintain horsemen’s accounts in accordance with policies and procedures. Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA. Crosstrain in the use of the Incompass System. Performs various other tasks.
Essential Functions:
Perform various activities for maintaining horsemen’s accounts in accordance with policies and procedures, which involve the following:
• Provide, receive, and file (digitally) all required documentation such as signature cards, tax forms and Photo ID’s.
• Perform up to date data entry of horsemen information.
• Perform research for accounts with returned mail.
Compliance:
• Obtain Compliance paperwork for all new accounts (LLC, Articles of Incorporation, Banking Verification for Corporate wires in and out), as well as updates for existing accounts.
• Submit Compliance paperwork to the Compliance Officer for approval.
• File and maintain compliance records on all Horsemen accounts once approved.
• Process background checks for all new owners, trainers and jockeys using Lexis Nexis and CaseWare or current software provided by NYRA.
Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA.
• Process a high volume of check disbursements daily while following policies and procedures.
• Complete a check tape daily which balances with Incompass check register.
• Provide quality customer service for horsemen in person, as well as, on the phone.
Crosstrain in the use of the Incompass System.
• Perform Race Convert, Charge Gaming Commission Fee, post races, horse claims, as well as other necessary transactions.
• Process deposits and withdrawals to/from horsemen’s accounts to include cash, checks, wire transfers for satisfying various fees, such as, stalls and insurance.
• Acquire the ability to prepare the daily excel sheet.
Perform various other tasks:
• Mail account statements at the end of every meeting.
• Assist Horsemen’s Bookkeeper with yearly escheatment process.
• Assist Horsemen’s Bookkeeper with yearly processing of tax forms.
• Assist Horsemen’s Bookkeeper with online ordering of supplies.
• Research and verify account information as needed.
• Process miscellaneous mailings to horsemen.
• Invoice owners and trainers monthly for NY Jockey Insurance and Outstanding balances due.
Qualifications:
Education (minimum): Bachelor’s Degree
Experience:
Other Requirements:
Strong computer skills including Excel.
Required work locations: Aqueduct, Belmont, and Saratoga.
Knowledge of horse racing is a plus.
Knowledge Required: Computer experience required, especially Microsoft Office. The ability to adapt to a changing environment. Good customer service skills.
Summary of Physical Requirements and Work Environment:
Travel Requirements-FREQUENCY
To Belmont
15-25%
To Saratoga
15-25%
International
0-15%
Pay Range / Salary: $24.00 - $25.21 per hour
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493156 Aqueduct (Ozone Park) New York United States Aqueduct Road, Aqueduct (Ozone Park), New York, United States Finance Finance/Accounting Regular Full TimeNYRA Competencies:
Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.
Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.
Innovates and adapts by seeking feedback to improve performance, introducing new ideas and solutions to advance the organization.
Shows Pride of Ownership by being accountable for your role and responsibilities, mentoring colleagues, maintaining transparency in all interactions, and sharing your success with everyone involved.
Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.
About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.
NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.
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The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.
