Fleet & Vanning Manager
- Belmont Park (Elmont), New York
- Facilities/Maintenance
- Regular Full Time
Title: Fleet & Vanning Manager
Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Exempt
Job Overview:
The Fleet & Vanning Manager oversees activities, equipment and associated maintenance related to NYRA-owned vehicles with an emphasis on horse transportation between NYRA properties through NYRA-owned horse trailers and contracted vendors. This role manages union Van Drivers, ensures compliance with DOT, NYSGC, and NYRA rules, and maintains a safe, reliable, and compliant vehicle fleet. In addition to vanning operations, this individual is responsible for fleet-wide maintenance, scheduling, compliance, budgeting, and vendor management to ensure the efficiency and safety of NYRA’s transportation assets.
Essential Functions:
Fleet Management Responsibilities
• Develop and oversee preventive maintenance schedules for all NYRA vehicles, ensuring regulatory compliance and maximum uptime.
• Monitor and track vehicle usage, mileage, fuel consumption, and operating costs.
• Maintain accurate records of all vehicle inspections, registrations, licensing, and insurance.
• Ensure vehicles comply with DOT and state inspection requirements.
• Establish procedures for vehicle replacement, procurement, and disposal.
• Implement fleet safety programs, including driver training, compliance with CDL standards, and accident/incident investigations.
• Manage fuel purchasing, usage monitoring, and vendor accounts.
• Oversee fleet budget planning, forecasting, and cost-control initiatives.
• Recommend and implement fleet technology solutions (e.g., GPS, telematics, digital maintenance logs).
Vanning & Transportation Oversight
• Oversee the entire NYRA vanning process, including loading and unloading of horses into NYRA vans.
• Schedule and supervise all union van drivers and non-union employees.
• Ensure compliance with the CBA, DOT, NYSGC, and NYRA House Rules.
• Manage vendor relationships with third-party van companies to ensure contractual compliance and operational efficiency.
• Maintain high safety standards for all horse and human transportation activities.
• Coordinate transportation needs for equine medical review, diagnostics, and quarantine requirements.
• Work closely with Barn Area Supervisor, Barn Area & Vanning Coordinator and security to address issues within the stable area and on NYRA vans.
Compliance & Reporting
• Maintain accurate records of fleet and vanning operations, including horse details, loading procedures, and vehicle maintenance.
• Generate reports on vanning and fleet performance, efficiency, costs, and utilization.
• Ensure compliance with DOT random drug/alcohol testing protocols in partnership with Health and Safety Manager.
• Support audits and inspections related to fleet and transportation operations.
Continuous Improvement
• Identify areas for operational improvement in vanning and fleet processes including establishing preventative maintenance schedules, etc.
• Introduce new systems, technology, or procedures to enhance efficiency, safety, and cost-effectiveness.
• Actively monitor industry best practices in fleet and equine transport management.
Qualifications:
Minimum Requirements:
Education: High School Diploma or GED required; Associate’s or Bachelor’s degree in Logistics, Transportation Management, or related field preferred.
Experience: 3–5 years in the equine industry (racing and/or transportation preferred) and prior experience managing a vehicle fleet strongly desired. Must have significant background with trucks, tractors, and heavy equipment operations and maintenance.
Other Requirements:
• Class A Commercial Driver’s License (CDL) required.
• Extensive knowledge of truck, tractor, trailer, and heavy equipment operations and safety practices.
• Mechanical aptitude with ability to identify and address basic vehicle and equipment issues.
• Knowledge of horse racing schedules and logistics.
• Familiarity with DOT, OSHA, and fleet safety regulations.
• Strong organizational and interpersonal skills; bilingual (English/Spanish) preferred.
• Proficiency in MS Word, Excel, and fleet management systems.
Summary of Physical Requirements and Work Environment:
The role requires frequent movement around stable and track areas, climbing into and out of vehicles, lifting up to 50 lbs, vehicle inspections, and responsible for all maintenance to vehicles required . Work is performed in both office and outdoor environments, with exposure to varying weather conditions, noise, and proximity to horses. The position demands availability on weekends, evenings, and holidays to support racing schedules and transportation needs.
Pay Range / Salary: $81,000-$121,000
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NYRA Competencies:
Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.
Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.
Innovates and adapts by seeking feedback to improve performance, introducing new ideas and solutions to advance the organization.
Shows Pride of Ownership by being accountable for your role and responsibilities, mentoring colleagues, maintaining transparency in all interactions, and sharing your success with everyone involved.
Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.
About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.
NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.
Visit us at NYRA.com to learn more!
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The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.
