Title: Sr. Payroll Associate

Employee Status: Regular Full Time

Work From Home Option: Not Applicable

FLSA Status: Exempt

Job Overview:

This is a critical role for an experienced and motivated individual who is accountable for the integrity of the payroll processing as well as the data maintenance behind it from start to finish. He/she will ensure all employees are paid in an accurate and timely manner while adhering to all legal requirements, confidentiality, and terms of the applicable collective bargaining agreements. As a Sr. Payroll Associate, you take ownership of the payroll operations, creating efficiencies, and are accountable for understanding and analyzing the labor costs and driving factors to aid NYRA in increasing revenue and reducing costs translating them into insights and actions through sophisticated analyses and commentaries.

Essential Functions:

• Thoroughly investigate, correct, and follow up on all payroll discrepancies, errors, and inquiries.
• Always maintain employee confidentiality and protect the integrity of the payroll data.
• Ensure the payroll department follows federal and state regulations and guidelines and administers payroll per the collective bargaining agreement(s). Should possess a full understanding of wage and hour laws and regulations including garnishment and multi-state tax regulations as it relates to payroll.
• Experience with Time Tracking systems or Collection Devices, Dashboards and Reporting Tools
• Partner with Human Resources as necessary as it relates to payroll, benefits, new hire, and termination inquiries, etc. Help ensure employees are accurately paid upon hiring and upon termination.
• Run various audit reports pre- and post-payroll processing to ensure payroll accuracy and compliance. Research and resolve discrepancies and analyze any variances, etc.
• Must possess strong organizational skills and be able to multi-task. Diligence while striving to maintain accuracy is viable for this role.
• Strong interpersonal communication skills, verbal and written. Ability to work independently without close supervision and demonstrates good problem-solving and troubleshooting skills.
• Ability to work collectively with others as a team, both internally and externally. Ability to work well under pressure, when required, and meet deadlines consistently for deliverables.
  
• Strong customer service skills and flexibility to adapt to ongoing change.
  
• Process various weekly payrolls accurately including new hires, changes, and union deductions using our cloud-based HR/payroll software, iCON, and time & attendance, Workforce Management system to ensure compliance, accuracy, and efficiency.
• Reconcile payroll before transmission and validate reports.
  
• Prepare payroll distribution.
  
• Reissue manual off-cycle checks, place stop payments, and void checks. Possess knowledge and understanding of the state Escheatment process.
• Experience with the year-end process as it relates to W-2s, W-2Cs, etc.
• Other Tasks as assigned include but are not limited to employment verifications, garnishments and wage data inquiries, union remittances, etc.

Qualifications:

• Minimum Requirements:
  • Education: Bachelor’s degree or equivalent combination of education and experience
  •  At least five (5) years of payroll and/or time and labor experience as well as human resources experience, preferably in a union environment.
    • Solid proficiency with MS Word, MS Excel, and web-based systems.
    • Experience with web-based HR/payroll systems
      
    • Experience with Time Tracking Systems
    • Basic Accounting knowledge and performing reconciliations.
    • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP), highly desired
  • Knowledge & Skills Required:
    • Microsoft Office (Excel, Word, PowerPoint, Outlook, etc.)
    • Collaboration and positive relationship-building both internally as a team and externally
    • Problem-solving and troubleshooting.
    • Conflict and resolution management
    • Managing priorities and multi-tasking
    • Effective written and verbal communication
    • Organization
    • Critical Thinking
    • Challenge the status quo and increase process efficiency.

Summary of Physical Requirements and Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Pay Range / Salary: