Racing Secretary
- Aqueduct (Ozone Park), New York
- Racing
- Regular Full Time
Title: Racing Secretary
Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Exempt
Job Overview:
The Racing Secretary will work in conjunction with the Sr. Director of Racing to manage the NYRA Racing Office and Racing Office personnel. Responsibilities include writing the condition book for specific NYRA meets so that horsemen may properly prepare horses for a particular type of race on a specified date, as well as scheduling and filling races. When performing the role, the Racing Secretary will make recommendations regarding the racing program, its stakes schedules, conditions books and racing surface usage to the Sr. Director of Racing and SVP of Racing & Operations to maximize field size and to create conditions that will generate the most interest amongst all stakeholders and create the best possible racing product.
The Racing Secretary will be assigned other responsibilities by the Sr. Director of Racing and SVP of Racing & Operations based on NYRA’s business needs. These duties may include recruiting new and existing stables, working with NYRA’s Stakes Coordinator on planning stakes races, managing various racing officials and maintaining key relationships with owners, trainers and breeders who participate in the NYRA circuit.
The position will supervise numerous positions within the NYRA Racing Office including Racing Officials, Placing Judges, the Clerk of Course and Program Coordinator. A strong working knowledge of New York State Gaming Commission rules will be required to successfully perform these job functions.
Essential Functions:
- Analyzes horse population and to determine how many and what types of races should be run.
- Develops, writes and executes the filling of seasonal condition books aimed to attract entries and maximize field size.
- Serves as a subject matter expert on horse racing (rules, regulations, logistics and protocol) and provides insights and makes recommendations to senior management.
- Supervises Entry Clerks responsible for filling each reach with eligible, most qualified horses.
Studies and maintains knowledge of past performances of horses racing at NYRA. - Establishes positive working relationships with horsemen by speaking and listening to trainers and stakeholders about issues and racing needs.
- Oversees the documentation of accurate records of horses’ performances for future reference.
- Checks eligibility and weight allowances of every horse entered to race.
- Draws post positions from which each horse will start in a race.
- Supervises the production of the Overnight report detailing the racing schedule and conditions, horses scheduled to run, purse amounts, and other data regarding the weight, equipment, and medical conditions of each horse racing in 48 hours.
- Manages ad hoc racing department projects and tasks assigned by the Sr. Director of Racing & SVP of Racing & Operations.
- Ad hoc projects at the request of the Sr. Director of Racing.
- Fill-in work as a Racing Official in the afternoon, as needed.
Qualifications:
- College degree preferred, or equivalent experience.
- 7 years’ experience in various positions in horse racing with at least 3 years of experience as a Racing Secretary or Assistant Racing Secretary.
- High level of professionalism, integrity and commitment to quality.
- Strong attention to detail.
- Supervisory and Administrative skills.
- Expert knowledge of horseracing – rules, regulations, logistics, protocols.
- Familiarity with racing terminology, conditions, and track measurements.
- Qualified handicapping skills.
- Acquired knowledge of high-quality horses and past performances.
- Knowledge of the process of putting together a competitive race and an entire race day.
- Excellent problem solving, analytical and reporting skills.
- Training materials development and maintenance and training delivery skills a plus.
- Excellent communications skills – verbal, written and listening.
- Team player and change agent willing to take on all tasks, large and small.
- Ability to create and complete project deliverables and documentation in a fast-paced environment.
- Ability to work independently with minimal guidance to meet corporate and team objectives.
- Ability to be licensed as a Racing Official in the state of New York.
Summary of Physical Requirements and Work Environment:
This role is primarily sedentary in nature with no special physical requirements.
Pay Range / Salary: $160,000 - $175,000
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Value Each Other: You are united with your teammates in delivering the best experience to all of NYRA’s employees, vendors, guests and horsemen.
Achieve Excellence: You possess a lively and keen interest in what you do; and display excitement and eagerness in doing your job well. You are passionate about NYRA and your role here; and seek additional responsibilities and opportunities that support organizational goals and stretch personal capabilities.
Self-management: You prioritize plans and schedules effectively; and allocate resources to meet objectives by specified target dates. You value time and work effectively and efficiently; and are able to balance changing priorities. You display role-model behavior at all times, keeping in mind that what say and do reflects on our team and on NYRA.
Effective Communications: You get to the point quickly and succinctly and make complicated concepts clear to others. You are an exceptional listener, even in stressful situations, and display an acute sense of the right thing to say in various scenarios.
About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.
NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.
Visit us at NYRA.com to learn more!
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The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.
