Animal, Equestrian, Horse, Mammal, Person, Helmet, Adult, Male, Man, People

Procurement Operations Coordinator

  • Aqueduct (Ozone Park), New York
  • Finance/Accounting
  • Procurement
  • Temporary Full Time

Title: Procurement Operations Coordinator

Employee Status: Temporary Full Time

Work From Home Option: Hybrid - 2 Days/Week (40% Remote)

FLSA Status: Non-Exempt

Job Overview:

Reports to the Procurement Operations Administrator and Senior Director of Procurement; works collaboratively with Procurement / Legal staff and other departments to prepare and maintain high-quality, consistent, and accurate purchase orders and other procurement documents within the Ariba / SAP system. Responsible for assisting with procurement process administration and reporting. Will be the backup supervisor of the vendor database. Provides efficient organization to the Procurement Office workflow. Performs duties assigned by Procurement / Finance/ Legal staff relative to daily routine and individual projects in a manner independent of close supervision.

Essential Functions:

  • The proceeding duties are representative of the assignments performed by this position and are not intended to be inclusive:
    • Assist the department with costumer relationship duties such as answering phones, responding to emails, and peer to peer assistance with procurement orders and the procurement ERP.
    • Prepares, reviews, edits, and processes purchase requisitions and purchase orders in the Ariba SAP system ensuring accuracy and completeness in securing materials supplies, and services for the internal department as well as departments being serviced. Orders and maintains department inventory.
    • Internal Customer Liaison for service issues; maintains contact with NYRA stakeholders regarding the current status of POs and fields/responds to questions directed to the Procurement office regarding orders, work process, system issues and cancelations/returns of orders.
      • Vendor Management
        • Maintenance of Vendor Database and Tiered reporting (critical and non-critical supplier)
        • Assist with the Vendor Responsibility Process for vendors
        • Data entry and maintenance of the vendor integrity program and documentation, plus various electronic procurement files and documentation.

Qualifications:

  • High School diploma or equivalent and completion of a two-year administration or business college, or equivalent in related work experience (4 years)
  • Good understanding of contracts, pricing, and industry-standards and widely accepted procurement practices
  • Must have excellent verbal, written, and interpersonal communication skills
  • Must have excellent customer service skills and maintain a professional appearance
  • Strong work ethic with an ability to work in a fast-paced environment
  • Proficiency in the use of Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Procurement ERP software (Ariba SAP preferred)
  • Excellent organizational skills with the demonstrated ability to prioritize effectively
  • Demonstrated ability to handle and maintain confidential information

Summary of Physical Requirements and Work Environment:

Primarily sedentary in nature as this is an office role.

Pay Range / Salary: $28-$33/hourly

Sign up for job alerts!

Not You?

Thank you

Similar Jobs

Procurement Operations Coordinator

493299 Aqueduct (Ozone Park) New York United States Aqueduct Road, Aqueduct (Ozone Park), New York, United States Finance Finance/Accounting, Procurement Temporary Full Time
🔍✨ Join the action behind the scenes at NYRA! We're hiring a Procurement Operations Specialist to support vendor management, purchase orders, and ERP processes in a dynamic, fast-paced environment. 💼📦 Enjoy a hybrid schedul...

Security Supervisor - Aqueduct

493303 Aqueduct (Ozone Park) New York United States Aqueduct Road, Aqueduct (Ozone Park), New York, United States Security Regular Full Time
🚨 Join the Front Line of Safety at NYRA! 🏇✨ We're seeking a proactive and experienced Security Supervisor to lead race day operations and ensure the safety of our patrons, staff, and facilities. If you're a strong leader with a sha...

Talent Acquisition and Development Analyst

493270 Aqueduct (Ozone Park) New York United States Aqueduct Road, Aqueduct (Ozone Park), New York, United States Human Resources Human Resources Regular Full Time
🔍💼 Shape Talent, Fuel Growth! 🌱📈 Join NYRA as a Talent Acquisition and Development Analyst where you’ll drive the full recruitment lifecycle and craft engaging onboarding experiences! From sourcing top talent to su...

NYRA Competencies:

Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.

Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.

Innovates and adapts by seeking feedback to improve performance, introducing new ideas and solutions to advance the organization.

Shows Pride of Ownership by being accountable for your role and responsibilities, mentoring colleagues, maintaining transparency in all interactions, and sharing your success with everyone involved.

Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.

 

About Us:

With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.

NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law. 

Visit us at NYRA.com to learn more!

Ready to Apply?

Refer someone to this job

Not You?

Thank you

The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.